Color Coded Filing

Using color with filing systems will:

  • Reduce file search by 90%

  • Speed retrieval by 65%

  • Reduce filing time by 75%

  • Eliminate misfiles

  • Attain file / record control

Alphabetic:
  • Straight alphabetic systems.
  • Random alphabetic systems.
  • Alphanumeric systems.

Numeric:

  • Straight numeric systems.

  • Terminal digit systems 
    (2 or 3 digit types)

  • Random numeric systems.

Subject:

  • Classification systems.

  • Primary/secondary systems.

  • Alphabetical subject systems.

 Chronological:
  • Year/month/day systems.
  • Julian date systems.
Geographic:
  • State/city systems.
  • Regional systems.
  
 
Create these file identification labels on your color printer:
  • Bar code for tracking and control
  • Color codes for classifying files
  • Color for sequence control
  • Year bands for purging files
  • Adequate text for identification